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The Roundup: Sept. 30, 2002

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Table of Contents
  1. Editor's Musings
  2. Article: How to Write a Letter of Complaint By June Campbell
  3. Internet Sites Reviewed
  4. Recommended
  5. Freebies and Other Good Deals
  6. Joke of the Week

1. Editor's Musings

End of September, gang! It's time already to begin planning your marketing campaigns for the holidays. Not to mention your personal shopping. Sigh. Just a reminder.

There are a couple of things I want to tell you about this week.

First, for ezine publishers

There is a new, free service available to you. When you join SoloSwaps.com, you trade solo ads with other publishers. You already know how effective solo ads can be, and you also know how expensive they are. This service eliminates this aspect of your marketing budget. I've joined. I hope you will too.

Oh, and just so you know, I do not plan to send the solo ads to this list of subscribers. I have another list of people who have agreed to receive marketing messages in exchange for a free ebook.

Register Here to Trade Solo Ads

Jigsaw Fans?

Do I have any jigsaw lovers among my subscribers? I've begun creating computer jigsaw puzzles using Vancouver scenes that I take with my digital camera. There's a new puzzle every week that you can download at no charge. They're freeware, so you can give them away to as many people as you want. Why am I doing this? Mainly because I enjoy this type of tinkering around on the computer, and this project lets me do something I enjoy while marketing my web site at the same time.

Download your first puzzle at jigsaws.nightcats.com

2. How to Write an Effective Letter of Complaint by June Campbell

You're so mad you could spit. That #*^$% company got your order wrong again. You're gonna fire off a letter that'll make made their head spin. Nobody's gonna treat you like that!

Sound familiar? If it does, you're not alone. We've all been there. The difference is that some of us write letters that get results. Others write letters that get us ignored or ridiculed.

Written correctly, a letter of complaint can be very effective at getting you the results you want. You might even get more than you expected. Some letter writers report receiving surprize gifts and merchandise in response to a well written complaint. Many businesses appreciate knowing when something is going wrong, and they will do what they can to create goodwill with a dissatisfied customer.

The following suggestions will help you write a letter of complaint that's likely to be read and acted upon.

Complain only when appropriate. Sending numerous, frivolous letters of complaint will get you nowhere. Send your letters only for genuine complaints, and only after initial communication with company representatives has failed. In other words, if the widget you bought didn't work as expected, you would ask the sales person or the customer service department to correct the problem before you fire off a letter of complaint to head office.

Address the letter to the correct person. You need to reach the person who has the authority to correct the problem. Inevitably, this will be a supervisor, a manager or a company executive.

If your complaint is with a local business, address the letter to the owner or manager.

If you're dealing with a local branch of a large corporation, you'll need to find out whether your complaint lies with the local branch or if the problem was created by policies set by a corporate office. If it's with corporate office, you'll send the letter there.

It might take some detective work to find out who should receive your letter. If you can't find out by asking, try the company web site, annual reports, or business directories in your local library.

Be courteous and professional. Avoid sarcasm. No matter how angry you are, sending a rude, discourteous, inflammatory letter will not help you get the problem corrected.

Keep it short. One page is all you need. The manager is more likely to read and act on your letter if you keep it brief, factual and to the point. No one has time or patience to wade through a six-page tome.

Be factual. Identify the problem and outline the efforts you have made to correct the problem. Remember the five rules of journalism: Who, What, When, Where and How.

Identify what you want. You have a complaint. What will it take to make things right? Do you want your money refunded? Do you want the product exchanged? Do you want a service contract extended? Do you want an apology? Stipulate what you want.

Remember to date your letter and include full contact information, including account numbers or any other info that the recipient might need to trace your problem.

State consequences when previous letters have failed to get the problem corrected. It is both unnecessary and ineffective to start out with threats of various punitive actions. Remember, the recipient doesn't appreciate receiving threats any more than you do. But, when previous attempts have failed, it's time to state what you are prepared to do, and when. You might say, "And, if I have not heard from you by the 30th of this month, I will take action."

Taking action could mean contacting your credit card company, filing a complaint with a consumer agency such as the Better Business Bureau, seeking legal counsel, etc.

Here is a sample letter of complaint that could be used for a first written complaint:

Letterhead or Return Address

Recipient's Address

Date

Attention: G. Smith, VP of Customer Relations


Dear G. Smith:

On August 19, 2002, I purchased a widget at Widget Store, 111 Main Street, Big City. On August 20, I returned the widget to your customer service department because it was missing Part #32 and could not be assembled. Your customer service representative ordered the missing part from your warehouse, telling me it would arrive within ten days.

Two months later, it has not arrived. I contacted your customer service department on August 30, September 15, October 1, and October 20th. On each of those occasions, your customer service representative assured me that the missing part is en route from your warehouse.

Today, I asked that my money be refunded since I am unable to use the widget without the missing part. Your customer service representative told me that it is not store policy to refund my money because I opened the package and partially assembled the widget.

I am writing you to request that my money be refunded in full. I cannot use the widget without the part that is missing.

I can be reached at the address given above, or by telephone at (your number).

Yours truly,
Dissatisfied Customer



Interested in publishing this article in your ezine, website or print publication? This article is available for your use provided you include the info box below.

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How to Write Business Plans, Business Proposals, JV Contracts, More!
No-cost ebook "Beginners Guide to Ecommerce".
Business Writing by Nightcats Multimedia Productions
www.nightcats.com
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3. Product Recommendation

MouseClick for WebMasters-- ABSOLUTELY FREE!

This tool provides you with information you need when marketing your web site.

This award winning, fast, tiny program is incredibly valuable resource to help you improve your search engine ranking. Internet Marketing Chronicles called it an amazingly awesome tool for Internet marketing.

When installed, this program interfaces seamlessly with Internet Explorer #3 and higher to give you a search engine optimizer, search engine position reporter, search engine submission, site link popularity and keyword density analyzer - for each site you visit. Right click your mouse, and you find these features added to the regular menu of options. It's fast, easy, useful, and its FREE!

It does what Alexa does... and more. And, unlike Alexa, it does not have an adware function.

Get yours now. You will not be asked for your email address and you will not receive follow-up marketing emails. The catch? When you use one of the functions, the results screen contains a link to my web site.
Get MouseClick

Recommended Service: Bravenet Web Services

Looking to fancy up your web site but don't know how to install CGI scripts? Or perhaps you have a budget web site and aren't permitted to run your own scripts. Or maybe you just want something for a short time and don't want to spend time or money.

Bravenet to the rescue. When you sign up for the free membership, you have access to any or all of the wide range of Bravenet scripts. Since all run on Bravenet's server, you don't have to worry about installation, service compatibility and other related woes. You simply copy and paste a few lines of code to your web page. Register (no charge) and use their wide range of services absolutely free. Or, if you prefer, pay a modest sum and remove their small advertisement from your web page.

I've used Bravenet services for quite some time, and I can vouch for their reliability and good customer service. Here's a sample of a Bravenet Tell-a-Friend script on my site: See Tell-a-Friend

These are the free Bravenet services that you can use:

Tell-a-friend, Affiliate Program Maintenance, Web site Hosting, Guest Book, Guest Map, Message Forum, Photo Center, Hit Counters, Free for All Links Pages, Mini Poll, Live Chat, Human Click, Greeting Cards, Email Forms, URL Redirect, Password Gate, Site Ring, FAQ Service, Mailing List, Incredimail, Classified Ads, Vote Caster, Daily Cartoon, Super Search, Messenger, Financial Tools, Quote Stream, Site Search and News Headlines.

Click here for your free services



Internet Sites -- reviewed by June Campbell

*** Totally Off the Record
Share work stories anonymously. Everybody's got a funny one to tell. Now's your chance to blow off steam.

*** Affiliate Intelligence
Free membership site provides you with a calendar listing holidays and special occasions. It's a good aid to developing your marketing campaigns..

*** First Gov
This site is a portal to the US government.

*** Corporate Scandals
This guy has a diagram of the corporate scandals.. shows how ImClone, Martha Stewart, Merrill Lynch, Enron, Arthur Anderson, Global Crossing, Tyco, WorldCom, Adelphia and others fit together.


4. Freebies and Good Deals

A. SAVE BIG BUCKS!
Discover how to stay safe from online scams - AND receive dozens of discounts from reputable online companies. Join the iCop Consumer Membership Program and find out who - and what - to avoid online! This may be the MOST important organization you'll ever join! It can save YOU big bucks! Subscribe NOW!



b. *** *** *** CASH FOR SURVEYS *** *** ***
Would you like to get paid between $25 - $90 just for completing simple 10-25 minute surveys? If you answered yes, I found a company that can put you to work today!
Visit: www.eprofituniversity.com/survey.html


c. WHERE WRITERS, PUBLISHERS & ONLINE ENTREPRENEURS CONNECT
Looking for the best ezines to subscribe to? Searching for great articles? Need some awesome content for your web site? Marketing-Seek.com has got it for you! We'll also update you monthly on the latest submissions into the article database - plus, we'll give you two versions to choose from! Just highlight or save the print copy and paste it into any ezine, magazine, or web page. Nothing could be easier! What'cha waiting for? Signup today.
M A R K E T I N G ~ S E E K.C O M
http://www.marketing-seek.com/newsletter/index.shtml

d. Sentience-- the ezine for coaches, counselors and people interested in self growth. Published weekly. Subscribe

e. Free Tutorial - Become the Master Recruiter you want to be in just 10 minutes a day. Free info when you subscribe to ASTI Traffic Infozene. Send blank email to asti1-subscribe@topica.com or visit http://ca.internations.net/biz/mdgrant


6. Joke: A Legitimate Tax Deduction

The Tax Department was questioning the owner of a small deli about his tax return. The deli owner had reported a net profit of $80,000 for the year.

"Why don't you people leave me alone?" the deli owner complained.

"I work like a dog, everyone in my family helps out, the place is only closed three days a year. And you want to know how I made $80,000?"

"It's not your income that bothers us," the agent said. "It's these deductions. You listed six trips to Bermuda for you and your wife."

"Oh, that," the owner said smiling. "I forgot to tell you - we also deliver."


To subscribe to this newsletter, visit this link.

"How to Booklets"-- topics include business proposal writing, business plan writing, brochure writing,an independant contractor's agreement, a sample joint venture agreement and more. Click www.nightcats.com

This Ezine is listed in The Free Directory of Ezines

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