How to Increase Productivity While Working Remotely

How to Increase Productivity While Working Remotely

Remote work is a practice that allows a company’s employees to work from home or anywhere else. In times of advanced technology, many companies are already adopting the practice daily.

Even so, there is still a portion of professionals who see remote work as a loss of control over the employee. However, working in the office does not mean working harder or better. On the contrary.

What is Remote Work?

Remote work is the possibility of working outside the office, that is, outside the corporate environment. Generally speaking, it’s about working from anywhere in the world. Many people are already looking for more flexible day-to-day, however, not all functions adapt to the remote working model.

When the position requires a lot, the physical presence of the professional may not end up being so advantageous in this model, but there is no denying that there are several benefits of adopting remote work in your company (regardless of the coronavirus pandemic).

What are the Benefits of Remote Work?

  • Productivity

The first point that many studies have already raised is that working outside the corporate environment does not necessarily affect productivity, on the contrary.

In addition, remote workers work 1.4 more days per month than non-remote workers, resulting in more than three work weeks per year.

  • Attracting and Retaining Talent

The high competition among companies to seek the best professionals can make the attraction process more complex and difficult.

However, by establishing a clear remote work policy in the company, it becomes feasible to find professionals who only work remotely, but who are very good and would like to be part of the organization. In this way, therefore, the range of talent options is expanded.

In addition, as the home office is the desire of many people, this can also become an interesting differential. Even those who don’t like to work 100% remotely may be interested in this benefit from time to time, so it can become an attraction for the company.

  • Cost Reduction

One employee results in several costs for a company. The practice of remote work is also beneficial for the company in this sense, as some costs are reduced.

A great example is the issue of physical space (if everyone works remotely, this space doesn’t even need to exist) and related expenses, such as water and electricity.

On the other hand, the employee himself also reduces his costs, for example, locomotion and food.

  • Quality of Life

For many people, remote work is synonymous with quality of life. Being able to balance work and personal tasks throughout the day can be a huge benefit.

Being able to take longer breaks during the day, taking the children to school, playing sports at lunchtime, and working in the comfort of home are some of the factors that influence the quality of life.

In addition, many people end up wasting 2 to 3 hours or more commuting to the office. When that doesn’t happen, they can even sleep a little more, which is beneficial for their health as well.

How to Increase Productivity During Remote Work?

With so many challenges ahead, we’ve prepared some important tips to help you adapt to remote work.

  • Use the Pomodoro Technique

The Pomodoro technique doesn’t just work for those who work from home, it can be applied in various situations. Either way, this tool can help you increase your productivity and improve your time management skills.

Developed in the late 1980s by an Italian university student who aimed to increase his productivity during his years at university. At the time, he used a kitchen timer to organize himself, which he rotated for 25 minutes. During this time he would concentrate fully on his tasks without any interruption and then take a short break.

Today, some apps can help you put the technique into practice or you can use your cell phone stopwatch as well. The Pomodoro technique is based on the idea that by dividing the workflow into blocks of concentration, it is possible to stimulate focus.

The first thing to do is make a list of tasks that must be accomplished during the day. Then, divide your time into 25-minute periods and work with full focus during those moments.

After the first 25 minutes, review the status of tasks and take a 5-minute break. This is the time to distract the mind and not do anything related to the task at hand.

Also, every four cycles you should take a longer break, from 15 to 30 minutes. The ideal, despite the indications, is to find the break times that make the most sense for you — the important thing is that the breaks happen because they will increase mental agility.

Take advantage of remote work and use breaks to do what you can’t always do in the office, like a good stretch, meditate, etc.

  • Know What Hours You Work Best

Having this kind of awareness can be very useful for remote work because by detecting the time of day when you are most productive, you use this time intelligently.

This means that the most productive hours should be devoted to more complex tasks that require greater attention. That way, anything more mechanical can be done when you’re at your lowest energy levels.

In addition, knowing the times when you work best, it is also easier to create a routine, an item that we will go into detail about in the sequence.

  • Create a Routine When Working Remotely

Just because you’re working out of the office doesn’t mean you should stop having a routine. By creating daily habits, you also increase productivity levels and avoid procrastination.

Don’t make remote work an excuse to lie on your bed all day in your pajamas, all crooked. Take advantage of the fact that you don’t have to waste time commuting to do activities you enjoy, such as playing a sport.

Creating a routine can seem complicated at first, after all, during quarantine we can’t leave the house, but establish which activities will be carried out in the morning, afternoon, and evening. That way, you can have greater clarity about everything that needs to be done in addition to the work tasks.

  • Make a Task Plan

If you have trouble getting organized, try making daily to-do lists. For this, you can use digital tools, such as Trello, or physical planners as well.

It is very important to be aware of project management tools, especially if remote work is a challenge for you. This way, you can easily see everything you need to do during the day, as well as be able to follow the progress of the tasks.

  • Use Communication Tools

One of the points that remote work can suffer is communication between teams, so it’s important to use tools like Slack and video conferences to deal with more complex issues.

If more appropriate, set aside time in your schedule each day to update projects and tasks with other team members. As everyone picks up the pace and gets used to the distance, the frequency of alignments may drop a little.

  • Include Exercises in Your Daily Life

At a time when we are all in social isolation, avoiding leaving the house as much as possible, it is very important to take care that both mental and physical health are up to date.

For those who live in very small places, without a garden, the ideal is to bet on Yoga training or stretching, which already help to keep the body healthy. On the other hand, if you have more space, consider doing cardio and strength training as well.

What you should avoid anyway is to cancel physical exercises in your daily life, as this can affect your productivity. When performing some physical activity, you will feel more energetic and will certainly feel better producing.

Find the best time to include exercise in your new remote work routine. It can be a good way to start or end the day, as the practice helps control anxiety and reduce stress.

  • Create a Suitable Workspace

One of the great difficulties that people can face during the quarantine period of a home office is adapting the home environment to work. If you are not used to working remotely, this can be one of the main challenges, especially if you live with children and other relatives.

To find out what helps you produce more, it’s best to experiment until you find the environment that makes the most sense for you. There are people, for example, who like to work with music, but does it hinder you more than it helps you focus?

And did you know that even temperature interferes with your productivity? Avoid very stuffy environments, which can make you feel weak. On the other hand, if the weather is very cold, it can increase the feeling of loneliness. Ideally, work in a place with a temperature of around 21° Celsius.

In any case, it is important to remember that you need to create a favorable, peaceful environment with few interruptions (after all, as the Pomodoro technique taught us earlier, at times you will need to have full focus).

  • Understand That Being Productive Is Not Working Long Hours

Forget this story that being productive means working long hours. Being productive means doing several tasks in less time, that is, making better use of your time.

It’s important to remember that the home office shouldn’t be an excuse to work many more hours than you’re used to. A lot of people can end up getting carried away and end up working more than 12 hours a day. Don’t do this, except at specific times when it’s really necessary.

One of the advantages of remote work is being able to better balance your personal and professional life, so take advantage of this advantage.

The Author

Oladotun Olayemi

Dotun is a content enthusiast who specializes in first-in-class content, including finance, travel, crypto, blockchain, market, and business to educate and inform readers.